How to write a recommendation report

How to write a recommendation report

A recommendation report suggests several possible solutions to a problem. You come up with an informed final recommendation that has back up evidence and research. Before coming up with a solution, you have to first state the problem. This involves research, data collection, and review. It may be a requirement for students to write these kinds of reports. If you have no idea how to write a recommendation report, worry no more. This article will guide you on how to write a recommendation report.

How to write a recommendation report

When writing a recommendation report, you need to have the recommendation report format. The format will consist of the following;

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Executive summary

While writing recommendation reports, this should be your first subheading. It gives an introduction and a summary of your intentions in writing the report. Describe the problem and support it with background information. It is at this point where the instructor/reader gets the expectations for the report. Ensure you give the reasons for writing your report. Also, include all the content of your report. In the end, explain all the sections included in your report.

Problem statement

When writing a recommendation report you should deal with a crucial and real problem. In this section, you should begin by stating the problem you are evaluating. Explain what has led to the solid need to come up with solutions being examined in the report. E.g. If you need to write a report on the “causes of strikes in companies”, begin by providing information about strikes e.g. strikes may lead to decreased or no productivity, loss of income, etc.

 In short, give a reason for writing your report. While justifying your final recommendations, it is necessary to understand the gap of the stakeholders, business, or the organization you are dealing with. This part introduces the various options debated in the recommendation report.

Description of options

This section is the main part of your recommendation report. You have to discuss all the solutions to the problem you stated at the beginning of your report. Each idea should have an explanation of up to three paragraphs. Your recommendation report ideas should be planned well. You should show a sense of creativity and thorough research. Describe all the specific options with the following features;

  • A detailed and solid summary of the options
  • How the option addressed the stated problem
  • All the information that addresses how the idea will be implemented
  • Validation on why the selected idea is the best

Ensure you describe the comparison of all the options in a recommendation report study. This allows the audience to examine your ideas and come up with different conclusions. In this section, you should analyze every idea/ option and give a conclusion of each idea. It might be hard to come up with the final recommendation idea. This is because all the options might be providing a solution to the problem.

Criteria of evaluation and every option`s evaluation

After you have described all the options/ideas, provide a well-laid criterion for evaluation of the options provided. Ensure you have founded the standards based on what you have stated in the statement of need. In this section, provide any method that was used in collecting your data. After outlining and giving a justification of the criteria of the evaluation, analyze your options. Ensure you do this according to the ability of each option to provide answers for the problem stated. Details about past results can be included in this part.

Evaluating your ideas in a recommendation report requires you to use certain techniques. You should describe the techniques used in your report. This will help the audience to understand how the ideas solve the stated problem.

write a recommendation report

Final recommendation

This section comes after evaluating and describing your stated options. There is always a question on how to make a recommendation. You should point on the idea you think is the best and support the reasons for your recommendation.

Conclusion

A recommendation report template should have a summary. This should be guided by your introduction. You should give a summary of the main idea and emphasize the final recommendation.  You should also give ideas about how the reader/ audience should go about implementation.

Works cited

Learning how to write a recommendation report requires you to refer from other works. This is because sometimes it may involve very detailed research. This may include, filling in surveys, conducting interviews, reading articles, and journals among many others. After using another other people’s works, you should give a reference. The style of citation should depend on the instructions given. It can be APA, MLA, Chicago, Harvard style, or any other provided.

 Appendices

In this section, include all information that is used for supplementary purposes. This includes; diagrams, samples, and glossaries.  Appendices should be all well labeled to avoid confusion and to allow readers to understand the report.

Factors to consider while writing a recommendation report;

If you want to know how to write a recommendation report, you should also learn the factors to consider while writing the report. This is because readers/audience will vary in many aspects. These factors include;

Target audience

It is important to consider the audience you intend to address before you write a recommendation report. This highly affects the language, style, and content to be used in report preparation. When one is aware of the audience, it becomes easy to know the level of knowledge to use.

Headings and subheadings

You must use strong headings and subheadings. This helps the readers/ audience to understand the content of the report well. They also get to understand how facts have been explained.

Flow of logic

When you are writing a recommendation report, make sure that the flow of information can easily relate. If complex words are used, provide the meanings at the end of your report.

Relevant content

Learning how to write a recommendation report goes hand in hand with content. You must use convincing information when writing your recommendation report. This makes the report more impactful and effective.

Use necessary language

While writing the report, use a language that the reader can easily get along with. If the audience fails to understand the meaning, they might not understand the whole report.

The report should be informative, clear, and succinct

To make your report easy to relate and follow, use graphs tables, and figures. All the graphs figures and tables should be well labeled to allow easy understanding.  Your recommendation report should also be neat and should not have any spelling mistakes.

Point of view in writing a recommendation report

Answering the question of how to write a recommendation report is not enough. You may be in question of what tone to use in writing the report or whether to use a first, second, or third party in the report. A recommendation report should be professional just like all the other professional reports. One should avoid being personal and use a third party. It is also correct to use first-person sharing e.g. “we came up with the following options”.

When revising your recommendation report, ensure the following;
  • That the situation is addressed in the introduction part and the reader can get an idea of the content
  • you have a clear understanding of the two terms; report and recommendation
  • Ensure the requirements that affect the choice of options decision have been reached at
  • When a comparative section is included, make sure you have provided the best one based on the comparison made
  • Ensure you describe what necessitated the writing of the report
  • provide supportive information to your problem statement
  • Ensure you give a demonstration on how you pointed the options you compared
  • Ensure you have given a conclusion that demonstrates the best ideas
  • list the factors that affect your ideas and recommendation

As a final observation, recommendation reports are important because they provide a solution to a problem. This is based on the research you have carried out and supported with ideas and recommendations. A good recommendation report should be specific, actionable, and should have a detailed solution to a problem. This article answers the question “how to write a recommendation report”. After reading it carefully you an idea of a recommendation report template. You are also in a position to give a sample of a recommendation report in technical writing. if you are still stuck doing it yourself, seek assistance from experts. click here

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