Please write a response to each discussion post.
Hanson and Gielniak’s (2012) Scenario #3
I would report to my supervisor about the discovered expenses of my co-workers from attending the conference. Since I have never attended before, seeking clarification about acceptable/unacceptable spending would be requested.
If their spending was unacceptable the first option would be to provide feedback to the co-workers about the limitations and expectations while attending conferences in the future. Providing empathy statements and rationales for why similar actions cannot continue should be provided. Also providing alternative accommodations in spending (such as a shuttle vs. a taxi) should be provided to help decrease frustration or embarrassment.
Immediate consequences to pointing out their spending was unacceptable may be an isolation from those employees. They may feel as though they can’t trust you anymore and have an opinion that you might get them in trouble. Future consequences may be if individuals ignore the feedback and continue to provide the same expenses for conventions, further rules would be required to be implemented putting tighter restrictions on employees.
Scenario No. 3
You and several co-workers attend a conference. They have made similar trips for the organization, but this is your first. You keep you expenses very low by using the hotel airport shuttle (#12 round trip), economizing on meals and avoiding any unnecessary expenses. Part of your job involves comparing receipts with expense reports, and when you review you co-workers’ receipt you see that they each use a taxi to and from the airport (around #30 one way), ordered room service breakfast, consumed several mini-bar items, sent clothes to the hotel laundry and bought tickets to a concert. What, if anything, do you say to your supervisor?
This would be me. I am very cautious about spending money with the organization I work for because I know that funders are expecting that the money they donate is going to those in need. Not on staff spending unnecessary money. I would absolutely say something to my supervisor for this reason. I would also address my concerns to the staff that spent the money or room service and mini-bar, etc. I would not necessarily scold them for their misuse of money, but I would point out that we are in the non-profit sector and we have to be mission centered. Room service and laundry services are not part of that mission.
Long-term consequences are – funders see the misuse of money and they stop donating. Immediate consequences are that others see the misuse of money and they feel justified to also partake in the same activity. There should be strict rules regulating these funds to ensure staff never ever abuses them.
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